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ANN
ARBOR CHARTER TOWNSHIP Supervisor Moran called the Public Hearing to order at 7:30 p.m. for the proposed 2003 Budget. There were no comments from the public and the hearing closed at 7:31 p.m. The regular monthly meeting of the Ann Arbor Charter Township Board of Trustees was called to order by Supervisor Moran at 7:31 p.m. at the Township Hall, 3792 Pontiac Trail, Ann Arbor, MI 48105. Present: Supervisor Michael Moran, Clerk Catherine Braun, Treasurer Virginia Forshee, Trustees John Allison, Richard Dieterle, and Gene Ragland. Absent Trustee Della DiPietro. Also present Attorney Sandra Sorini, Engineer Roger Gaugler, Controller Lois Love, Building and Zoning Officer Gary Dresselhouse, Fire Chief Rick Ericson and Utilities Director Rick Judkins. September 16, 2002 Minutes: Allison moved approval of the September 16,
2002 minutes with corrections as follows: 1."LeClair Annexation:
Moran moved to table the annexation of 1756 Broadway Street 09-22-260-001
(AZ-5-02) until permission of the owner for annexation request is provided.
Allison supported and motion carried." Creative Land Design Annexation, AZ-6-02: Petitioner has requested that the petition be tabled until such time as further information is received. Allison moved to table the annexation release until the November meeting at the request of the petitioner. Seconded by Forshee and motion carried. Sue LeClair Annexation, AZ-5-02: Allison moved to table the annexation release until the Board receives confirmation that the owner of the property requests annexation and clarification that the request for annexation is due to water and sewer connection. Moran indicated that he had contacted Petitioner about these issues and has not yet received a response. Ragland supported and motion carried. Toyota Test Road - Conservation Easement: Ralph Nunez of Design Team
Ltd. gave a presentation on the Toyota Loop Evaluation Road and the conservation
easement and the woodland and wetland mitigation, trees and plantings.
After discussion Braun made a motion to approve the Conservation Easement
subject to attorney's approval and attachment of a written statement of
how the woodlands would be created and managed approved by Consultant
Jaworski and authorizing Supervisor Moran to sign the conservation easement.
Forshee seconded and motion carried. Phase II Stormwater Project: Ron Cavalero from Ayres Lewis Norris & May reported on the EPA Storm Water Phase II NPDES permit which the Township must apply for by March 10, 2003. Elizabeth Riggs discussed the Huron River Watershed Council pamphlets and its role in Public Education and Outreach and the Public Participation and Involvement. Moran asked when a firm cost estimate on public education and outreach program for the Township would be available. Cost estimates for the Huron River Watershed Council program for the Township is estimated at $8347.00 per year and is dependent on the number of households in the township. This number could vary. Allison moved that Ann Arbor Township endorses the Huron River Watershed plan to provide countywide education for the Phase II permit process and invite Huron River Watershed to submit a formal proposal for this purpose. Braun supported and motion carried. 2003 Budget and Millage Rates: Controller Lois Love discussed the 2003 Budget as presented. Allison asked about the Planning Commission fees, legal fees and Zoning Board fees. Love explained on how and why budget was handled regarding zoning board fees and other matters. Allison discussed his concerns regarding overtime for the Fire Department and requested further information from the Fire Chief on overtime. Allison expressed his concerns about the $253,000.00 utility equipment item in the Utilities Department budget. Utilities Supervisor Rick Judkins explained why he was requesting a budget for that amount. Allison would like more information on renting equipment rather than buying it. Allison moved to amend budget line item no. 976 for the Utilities Department to $35,000.00 with the understanding that the Utilities Director will discuss the proposed equipment purchases with the Utilities Committee. Allison moved approval of the 2003 Budget with the amendment to the Utilities Department item. Dieterle supported and motion carried. Moran suggested that Allison provide Judkins with written verification of what he wanted. Ragland moved approval of Millage Rates. Allison supported and motion carried. Dangerous Building at 4141 Thornoaks Drive: Attorney Sorini gave an overview of the hearing that was conducted earlier this year and hearing officer's order for demolition of 4141 Thornoaks. She advised the Board that the Board needs to set a hearing for the owners to show cause as to why the order for demolition should not be carried out. Allison moved to set a public hearing for Monday, November 18, 2002 at 7:30 p.m. and to notify the land owner and all residents within 300 feet of the property. Dieterle supported and motion carried. Allison requested information on Huntington Drive and E. Huron River Service Drive which Dresselhouse provided. Northeast Seniors: Northeast Seniors again requested funding of $4000
per year for their services to seniors. The board reviewed the proposed
agreement for 9/02 to 9/03 which is similar to last year's agreement.
Dieterle moved to continue funding and authorized Supervisor Moran to
sign the agreement in the form presented. Forshee supported and motion
carried. J & L Consulting Report on WCC Wetland Mitigation: Jaworski summarized his report concerning the wetland mitigation areas at Washtenaw Community College. Supervisor Moran will send a letter to Washtenaw Community College regarding the recommendations and concerns that Jaworski had in his report and indicating that WCC will be receiving a telephone call from Jaworski. Further discussion had. Ayrshire Report on Sewer and Water: Moran indicated that Ayres Lewis has prepared a preliminary engineering report for water and sewer utilities to Ayrshire properties which he has passed out. He indicated that he met with the neighborhood group and that they would like more information on legal issues and concerns. Moran indicated that there are 2 ways that a special assessment district can be structured. First, the Township could initiate the special assessment district for the Ayrshire properties as described in the report, but if 20% of the property owners objected, 50% of the owners will have to approve it. Secondly, the Township can advise the parties that it won't take any action until 50% of the people in the district indicate that this is what they want to do. Following discussion, the Board indicated a preference for advising the relevant property owners that the Township will not act without a petition signed by persons representing more than 50% of the property in the area, indicating a desire to establish a special assessment district. Cable Franchise: Meeting is scheduled for Wednesday, October 23, 2002 at 9:00 a.m. with Comcast to go over the area in question and franchise issues. Allison moved to extend the Cable Franchise for an additional 6 months from November 12, 2002 to May 12, 2003. Braun supported and motion carried. 2003 Meeting Dates: Dieterle moved to approve the 2003 Board Meeting Dates. Ragland supported and motion carried. Claims Listing: Allison moved approval of the October 2, 2002 and October 15, 2002 claims listings. Dieterle supported and motion carried. Moran was asked about the Ave Maria Golf Course. He indicated that the owner owes the Township $47,000.00 in fees and that he has sent them correspondence asking for payment and what the owner intends to do with the project. He has not received any response. Fire & Safety: Fire Chief Ericson indicated that six (6) firefighters applied for the full-time position and three (3) are in the running for the position. A Fire & Safety Committee Meeting to be held in November. Planning Commission: Moran reported on the October 7, 2002 Planning Commission meeting. Non Agenda Items: Moran asked for a motion regarding the matters discussed
in closed session. Allison moved to direct the Township Attorney to undertake
action discussed at the closed session. Dieterle supported and Motion
carried. Moran indicated that he had been reviewing the office and that we need some work. He purchased two computers for office staff. The roof is seriously in need of repair. He indicated that he had one bid and that he would like to proceed without additional bids because of the cold weather approaching. He also explained that we are also looking at the filing situation in the office and will need to purchase additional fireproof filing cabinets. He indicated that we do have a vehicle to sell, which would likely cover those repairs and purchases. Sorini reported on the Metropolitan Extension Telecommunications Right-of-Way Oversight Act. She indicated that although the Act is effective November 1, 2002 the Township can continue to collect permit fees from existing telecom permit holders until at least January 1, 2004. Braun indicated that it was a pleasure working with new Supervisor Moran. Public Comment: No public comment. Adjournment: Ragland moved to adjourn. Dieterle supported. Motion Carried. Meeting adjourned at 10:00 p.m.
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